Privacy Policy
Effective Date: May 28, 2026
Nova AIRA ("AIRA", "we", "our", or "us") is committed to protecting user privacy and handling data responsibly. This Privacy Policy explains how we collect, use, process, and protect information when users access our products, services, browser extensions, integrations, and applications.
1. Information We Collect
AIRA may collect and process the following categories of information:
Account Information
- Name
- Email address
- Authentication credentials
- Connected workspace information
Communication Metadata
- Message timestamps
- Thread structures
- Response timing
- Sender and recipient metadata
- Additional related communication signals
Unified Communication Content
When explicitly authorized by the user, AIRA may process limited portions of communication content necessary to provide requested functionality such as:
- Follow-up assistance
- Message drafting
- Workflow continuity suggestions
- Contextual summarization
- Summary coordination
Usage Information
- Product interactions
- Feature usage
- Browser extension activity
- Related performance information
2. How We Use Information
AIRA uses information solely to provide and improve user-facing workflow and productivity functionality. Examples include:
- Identifying unresolved conversations
- Generating contextual follow-up suggestions
- Assisting with drafting and communication
- Analyzing delayed responses
- Improving communication continuity
- Sustaining workflow-related communication signals
We do not use user data for advertising purposes.
3. Google API Data Usage
Nova AIRA's use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.
Google Workspace data is used only to provide user-facing features requested by the user.
We Do Not:
- • sell Google user data
- • use Google Workspace data for advertising
- • use Google Workspace data to train generalized AI or machine learning models without explicit user consent
- • transfer Google Workspace data to unauthorized third parties
4. Data Retention
AIRA follows a self-minimization approach: retaining data only as long as necessary to:
- provide requested functionality
- maintain system security
- comply with legal obligations
- support active user workflows
Users may request deletion of their data at any time.
5. Data Sharing
We do not sell personal information or communication data. We may share data in limited circumstances:
- with service providers necessary to operate the product
- when required by law
- to protect security and prevent abuse
- with explicit user authorization
6. Security
We implement reasonable administrative, technical, and organizational safeguards designed to protect user information. These measures include:
- encryption of data in transit and at rest
- access controls
- authentication protections
- regular security reviews
- monitoring for unauthorized access
7. User Control and Access
Users maintain control over connected accounts and features. Users may:
- revoke OAuth access through third-party account settings
- disconnect integrations
- request deletion of stored information
- contact us regarding privacy concerns
8. Third-Party Services
AIRA integrates with third-party services such as Google Workspace, Gmail, Slack, Microsoft Teams, and other workflow or communication platforms. Use of these services is governed by their respective terms and privacy policies.
9. Children's Privacy
AIRA is not intended for use by children under the age of 18.
10. Changes to This Policy
We may update this Privacy Policy periodically. Material changes will be reflected through an updated effective date or additional notice where appropriate.
11. Contact Information
For questions regarding this Privacy Policy or data handling practices, contact: